Administrative Assistant

DBOS is looking for an experienced Administrative Assistant to work for a client in New Zealand. The ideal candidate is someone who can communicate through multiple channels and organized in managing multiple tasks.

Job Responsibilities:

  • Ensure efficient and quality daily administrative support to the leadership team of Glimps
  • Calendar management for clients, E-mail monitoring and meeting scheduling, Presentation creation and Ensuring clients are prepared for meetings
  • Provide accurate information required by clients and leadership team
  • Organize and update the shared drive specific to the requirements of the client and the leadership team
  • Update or create databases, records, and reports accurately as needed by the leadership team
  • Take ownership of functional processes such as internal employee engagement implementations, logistics for group-wide activities, reconciliation activities for sales every end of the month, sales tracking, and general clerical tasks
  • Ensure strict confidentiality on handling information and documents
  • Assist with special projects and ad-hoc tasks

Job Requirements:

  • Strong, solid background in a call center environment with at least 2-3 years proven experience of assisting leadership teams as an administrative assistant
  • Solid experience in working for an Australia- or New Zealand-based company
  • Must have strong background with MS Office applications (particularly Excel, Word, Powerpoint)
  • Must be proactive in dealing with the leadership team or external stakeholders when required to speak with them over the phone
  • Ability to work under pressure with multiple priorities for the group
  • Preferably a college graduate
  • Amenable to work in Cubao, Quezon City